WALLER COUNTY DEMOCRATIC CLUB CONSTITUTION AND BYLAWS

ARTICLE I – NAME
We affirm that the name will be Waller County Democratic Club.

ARTICLE II – PURPOSE

Section A. We affirm that the purpose of the Waller County Democratic Club is:1) To stimulate in people an active interest in governmental affairs.
2) To increase the efficiency of popular government.
3) To perpetuate the ideals and principles of the Democratic Party.

Section B. We further intend:1) To attract new members to the Democratic Party.
2) To help acquaint voters and potential voters with the issues and the candidates.

Section C. We desire:To promote by our efforts the highest degree of governmental response to public needs.

ARTICLE III – POLICY

Section A. The organization shall not endorse or support the candidacy of any person for any public office before nomination by the Democratic Party or in any other manner give its influence as an organization to the cause of any candidate: or faction of the party, other than in an election campaign. However, members are not prohibited from supporting the candidate of their choice in the primary election and/or a none-partisan election.

Section B. This organization shall support actively and by appropriate means the nominees of the Democratic Party in national, state, and local elections. It shall endeavor to maintain permanent contact with voters throughout the area and shall function continuously so that it may contribute to the growth and influence of the Democratic Party.

ARTICLE IV – MEMBERSHIP

Section A. Eligibility. To be eligible to be a member of the Waller County Democratic Club, one must reside, work, or have some other significant interest in the Waller County community.

REVISION: REVISION 0 REVISED DATE: JANUARY 14, 2021 APPROVED DATE: MARCH 30, 2021

Section B. Suspension/Termination. Membership can be suspended or terminated only under special circumstances, including persistent non-payment of dues (in the event an exemption has not been offered) or persistent conduct detrimental to the goals of the Waller County Democratic Club. For membership to be suspended or terminated, a complaint must be issued by a fellow member. A subcommittee will be convened to investigate the complaint and to make a recommendation on a course of action for consideration by the general membership. The general membership may suspend or terminate membership by a majority of the vote.

Section C. Membership fees shall be Gold Member, Silver Member, Bronze Member, Student, Individual, and Senior.

ARTICLE V – OFFICERS

Section A. The officers of the club shall consist of a President, First Vice President, Second Vice President, Secretary, Treasurer, Membership Chairperson, and Parliamentarian. Officers shall live in Waller County and be registered voters.

Duties of Office
President. The President oversees Waller County Democratic Club’s strategy and speaks on behalf of the club to the general public. The President chairs all meetings of the general membership and all meetings of the Executive Committee. This duty includes developing an agenda for each meeting and communicating that agenda on time to the officers before each meeting. In the absence of the President, Executive Committee members will preside over the meeting. The President may call special meetings of the general membership or of the Executive Committee as outlined elsewhere in the bylaws. The President will also be an ex-officio member of all Waller County Democratic Club committees, other than the Executive Committee.

First Vice President. The First Vice President shall act as the Program Chair and arrange for guest speakers and/or panels for general membership meetings and special events. In the absence of the President, the Vice President shall perform the duties assigned to the President.

Second Vice President. The Second Vice President shall assume such responsibilities as recommended by the President and approved by the Executive Committee. In the absence of the President, and the First Vice President the Second Vice President shall assume the responsibilities of the President.

Secretary. The Secretary is responsible for keeping minutes of the meetings of the Waller County Democratic Club. This includes recording minutes of Executive Committee meetings; recording any key decisions made by the Waller County Democratic Club membership, including endorsements, officer elections, and bylaws changes. The Secretary shall also perform other duties as directed by the President.

Treasurer. The Treasurer manages all funds received by and paid by Waller County Democratic Club. The Treasurer keeps an accurate account of all funds and provides a report on Waller

REVISION: REVISION 0 REVISED DATE: JANUARY 14, 2021 APPROVED DATE: MARCH 30, 2021

County Democratic Club’s finances to the club at least one general membership meeting per year and every Executive Committee meeting. The Treasurer works with the Membership Chair to monitor members’ dues and membership status. With approval from the President and Executive Committee, the Treasurer is responsible for paying all bills owed by the Waller County Democratic Club and generating invoices for funds owed to the Waller County Democratic Club. At the expiration of his or her office, whether by resignation, removal, or term expiration, the Treasurer relinquishes all financial records, information and materials including but not limited to books, papers, vouchers, and any property belonging to the Waller County Democratic Club, to the Executive Committee, who passes them to the next Treasurer.

Membership Chair. The Membership Chair is responsible for promoting, coordinating, and overseeing the Waller County Democratic Club’s membership efforts and for broadening participation in the Waller County Democratic Club and the Waller County Democratic Party. The Membership Chair serves as the Chair of the Membership Committee. Membership Committee (standing) develops and implements strategies to make the Waller County Democratic Club more representative of the borough, to retain members and drive them towards action, and to encourage members to invest in the club’s growth.

Parliamentarian. The Parliamentarian is responsible for advising the President on the proper conduct of meetings and for providing members with guidance on simple parliamentary procedures such as how to state a motion, rules of debate, and quorums.

Section B. The appointments shall consist of Assistant Membership Chair, Assistant Parliamentarian, Publicist, Assistant Publicist, and Ambassador of Health and Wellness. The appointments must be paid members.

Assistant Membership Chair. The Assistant Membership Chair assumes the duties of the Membership Chair in his or her absence and shall support the Membership Chair in all duties during their term.

Assistant Parliamentarian. The Assistant Parliamentarian assumes the duties of the Parliamentarian in his or her absence and shall support the Parliamentarian in all duties during their term.

Publicist. The Publicist is responsible for directing the Waller County Democratic Club’s external messaging. This includes managing the Waller County Democratic Club’s website to ensure its content is current and attracting new members, maintaining a regular presence for the Waller County Democratic Club on social media; managing distribution lists; devising, and implementing digital advocacy and campaign tactics; managing and enforcing visual and brand identity; and creating and executing a press strategy to maximize media exposure in Waller County.

Assistant Publicist. The Assistant Publicist assumes the duties of the Publicist in his or her absence and shall support the Publicist in all duties during their term.

Ambassador of Health and Wellness. The Ambassador of Health and Wellness supports the promotion of health and wellness among club members.

REVISION: REVISION 0 REVISED DATE: JANUARY 14, 2021 APPROVED DATE: MARCH 30, 2021

Section C. The officers shall be elected annually by a majority vote of the members present and voting and shall hold office until the election of their successors. President and Officers shall appoint eligible members to discharge the duties of the office that are vacant.

Section D. Eligibility criteria for officers. Any member of Waller County Democratic Club in good standing for the six months before an election is eligible to run for office. No person may hold more than one office at a time.

Section E. For all other officer vacancies, a majority of the Executive Committee may appoint any member in good standing to serve as an interim officer until the next general membership meeting, at which time a special election will be held to elect someone to fill the position for the remainder of the term.

ARTICLE VI – MEETINGS

Section A. Meetings shall be held monthly.
Section B. A special meeting of the Executive Committee may be called by the President, as long as notice of the meeting is given at least 24 hours in advance of the meeting by telephone, or at least 48 hours in advance of the meeting by e-mail and/or text. A majority of the Executive Committee may submit a written request for a special meeting of the Executive Committee to the President, and the President must call a special meeting to be held no more than one week and no less than 24 hours from the time the request was received.

ARTICLE VII- VOTING

Section A. All decisions to be made by the general membership of the organization shall be made by a majority vote except in those instances otherwise provided for.

Section B. Only persons who are members in good standing shall be eligible to vote.
Section C. Proxy Voting. Any member of WCDC may authorize as his or her proxy another WCDC member who is in good standing. The proxy vote may be general or limited and must be communicated in writing by the member authorizing it. The proxy must be filed with the club secretary before the voting starts. The Executive Committee may set a deadline for the filing of the proxy. A proxy must be filed in advance of a meeting at which a vote will take place. A proxy can be withdrawn by the person authorizing the proxy before any vote is taken by preparing a request to the club. No member of WCDC may act as proxy for more than one member at a time when casting a vote.

ARTICLE VIII COMMITTEES AND THEIR APPOINTMENTS

Section A. Purpose. Committees are created to complete work on specific objectives of importance to Waller County Democratic Club’s mission and goals. The committees are an opportunity to involve the broader Waller County Democratic Club membership in the Waller County Democratic Club’s work.
REVISION: REVISION 0 REVISED DATE: JANUARY 14, 2021 APPROVED DATE: MARCH 30, 2021
Section B. The President shall appoint the following Committees from the Waller County Democratic Club: Nominations Committee for Officer Elections, and Constitutional Amendment and Bylaws Committee. These committees are to be appointed to serve as necessary.

ARTICLE IX – AMENDMENTS

Section A. Procedure to Amend These Bylaws. Amendments to these bylaws may be proposed by the Executive Committee or any voting member in good standing at any time. The Executive committee must formally review these bylaws annually to recommend any needed changes to the body. Proposed amendments must include a written rationale for the proposed changes. All proposed changes must be submitted to the Executive Committee for review three weeks in advance of the following general membership meeting for inclusion in the agenda.

Section B. Notice of Vote. All members must receive a written or electronic notice that details proposed changes and their rationale at least ten days before the general membership meeting.

Section C. Approval of the Amendment. All proposed amendments are voted on at the following general membership meeting. Amendments must be adopted by two-thirds (2⁄3) of the vote of the membership present at the meeting and in good standing. Changes are effective immediately unless otherwise stipulated before voting.

ARTICLE X – BY-LAWS
The club may adopt such by-laws as from time to time it shall deem necessary. By-laws shall be adopted by a majority vote of the members in good standing present at a regular meeting, or at a special meeting called by written notice stating the purpose for which the special meeting is called.

THE ABOVE AND FOREGOING CONSTITUTION AND BYLAWS REVISED ON JANUARY 14, 2021 AND ADOPTED ON MARCH 30, 2021

  • GLORIA MARIE THOMPSON Bylaws Committee Chairwoman
  • DAVID ALLEN Assistant Bylaws Committee Chairman
  • DENISE MATTOX Committee Member
  • SYLVIA CEDILLO Committee Member
  • ETHELENE WILMORE Committee Member
  • GWENDOLYN CARTER Committee Member
  • MARISOL ROSERO-ALLEN Recording Secretary